Administrative HR Assistant

Support the Human Resources department with payroll and daily HR functions and provide general administrative support for the company.

Office

We have an opening for an Administrative HR assistant to support the Human Resources department with payroll and daily HR functions and provide general administrative support for the company.

Job Description

Primary responsibilities include the following:

On site regular and reliable attendance is required.
Reviews daily timecard reports for accuracy and performs biweekly payroll process in HRIS system for time records.
Oversee employee status forms and benefit time requests and ensure proper documentation and filing of requests.
Serves as main HR employee contact to answer questions and provide necessary directions to the workforce.
Processes all employee changes in software programs, including address, pay, and employment status changes for permanent and temporary employees.
Onboards new employees, including policy and payroll system review, badge, and locker issuance.
Ensures compliance with employment laws and practices.
Assists with hourly recruitment and orientation; processes new hires into HRIS and ERP systems.
Enters vacation, personal, and attendance data into HRIS system, administering the Attendance Policy and necessary corrective actions timely and accurately.
Tracks and reports work hours of temporary employees to temp agencies on a weekly basis; input information in systems for temporary employees, maintain temp files.
Participate in company meetings, including communicating and organizing company events.
Answer incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department; transfers calls to voice mail when appropriate personnel are unavailable.
Welcomes on-site visitors and provides with appropriate PPE.
Sorts and distributes incoming US postal service mail, and processes outgoing mail.
Maintains all human resources databases, including new hires, terminations and training logs.
Monitors and maintains Certificates of Insurance.
Prepare new hire paperwork packets, training forms, benefit enrollment forms, etc.
Creates memos, reports, and other documents as requested.
Orders food for luncheon meetings and visitors as requested by management.
Stocks and prepares rooms for meetings/visitors, including shopping for supplies (beverages, paperware, etc.)
Serves as the point of contact for emergency announcements per the established Emergency Action Plan.
Ensure the Reception area is neat and tidied daily.
Maintains company bulletin boards.
Maintains safety supply inventory and stocks first aid room and units weekly.
Performs other administrative support duties as needed, such as filing and copying.
Maintains confidentiality of information and treats employees fairly. Remains open to others’ ideas and exhibits willingness to try new things.
Supports, follows and enforces all safety policies and practices of the company.
Supports and participates in the Lean Manufacturing initiatives of the company.
Provides support for all shifts of the facility and works additional hours as necessary to complete projects.
Performs all other duties as assigned.

A Workplace With Integrity

Your voice is heard
Your ideas are welcomed
Your mind is challenged
You enjoy great benefits
You share our core values: optimism, innovation, and teamwork
You care that your employer follows green initiatives and has a culture of responsibility to the environment and community

We offer a flexible and empowering work environment.

We support and encourage lifelong learning and professional development.

We embrace continuous improvement at all levels of the organization.

We have fun and celebrate success!

Job Requirements & Working Conditions

High School Diploma or GED required. Associate or Bachelor’s Degree in Human Resources or related business field required. In lieu of degree, will consider candidate presently attending college and pursuing a degree in Human Resources, will be required to complete degree within next 1-2 years.

Prior experience working in human resources or payroll field preferred. Prior experience working in a manufacturing setting preferred.
SHRM-CP/SCP or PHR/SPHR certification preferred.
Strong verbal, written and interpersonal communication skills are required. Must have the ability to effectively present information in one-on-one and small group situations.
Strong computer proficiency in Microsoft Office (Word/Excel/Outlook/Teams) required. Previous experience with an HRIS system is preferred, experience with UKG Pro a plus.
This individual adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays or unexpected events.
Employee is required to present a professional business appearance and workstation. This individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

While performing the duties of this job, the employee is frequently required to sit; walk, talk, and hear. The employee must be able to sit or stand for extended periods of time and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.
Normal office and shop working environment exposure. While performing the duties of this job, the employee is occasionally exposed to production environment. The noise level in the work environment is usually low.
This position works onsite daily at Kaysun’s main office in Manitowoc, WI. Remote work option is not available on a regular basis.
Work Authorization: Applicants must be legally authorized to work now and in the future in the United States. Kaysun does not sponsor employment visas now or in the future.